Managing semi current records: A case for records centres for the public service of Namibia

Abstract

The records life cycle theory propagates for the management of records throughout their entire life cycle, i.e. from creation, through the stages when they are active, semi-active then non-current when disposition takes place and some records are destroyed and some preserved as archives. At various stages of their life cycle records need appropriate storage: records offices for current records; records centres for semi-current records; and archival facility for the non-current records identifi ed during appraisal as worthy of permanent preservation. The provision of records centres ensures that there is no decongestion in the offices, safe-guards against haphazard destruction of records and ensures that records which end up as archives are protected from hazards which might damage or destroy them. This paper makes a case for the establishment of records centres for Namibia’s public service semi-current records. The paper reports on findings of a study by the authors in April 2012, of commercial companies providing the public service of Namibia with records storage facilities. The authors make recommendations on how the management of semi-current records in the public service can be enhanced.